How to book a school facility
Step 1: CREATE AN ACCOUNT
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To book a Hamilton Wentworth Catholic District School Board facility, you start by creating an account in our on-line data base by clicking on the link at the bottom of this page.
Users must:
- be 18 years of age or older.
- have a valid e-mail account that can receive account information and approved permits.
- agree to the Rules and Regulations
- submit a Hold Harmless Agreement for each site
- provide a certificate of insurance in the amount of $2 million for Liability Insurance naming the Hamilton-Wentworth Catholic District School Board as an ‘additional insured’. If a group or organization is not able to provide a valid certificate of insurance, the Hamilton-Wentworth Catholic District School Board will purchase insurance on their behalf. The cost of insurance coverage will be reflected on the permit.
Step 2: CHOOSE A FACILITY
Choose a facility that will suit your needs. The new on-line software provides access to hundreds of school facilities across the Hamilton-Wentworth region, such as gymnasiums, lecture rooms, secondary school classrooms and cafeterias. To check availability before making your request, check out the online calendar where you can select a school and facility (cafe, single gym, double gym, etc.) to see what is currently available.
Step 3: APPLY
Apply to rent a school facility using the fast and easy online application system. If you are a new user you will need to create a new account or, if you are an existing user, you can simply login using your previously created account.
Step 4: APPROVAL
Once an application has been approved, a permit will be electronically issued. You will need to check the approved dates listed on the permit as some may have been removed. Please print a copy of your permit. A current copy of the permit should be with the group at all times.
Step 5: PAYMENT
Once your permit is approved, please forward Payment (cheques only), Insurance Certificates and Hold Harmless forms to:
Community Use of Schools Facility Rental Services – HWCDSB
c/o Amy Bernar
Thomas J. Mahony Building
57 Stuart Street
Hamilton, ON L8L 1B5
Fax: 905 546-5770
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