Destiny Discover
VENDORS

Vendors Account Information

The Vendor is fully responsible for keeping their Vendor account information up to date with the Purchasing and Accounts Payable departments.

All reasonable efforts to inform Vendors of relevant bid opportunities shall be made, but the Hamilton-Wentworth Catholic District School Board shall not be liable for any failure to do so.
Procedures

Purchase Orders

By accepting the purchase order and agreeing to provide the goods and/or services hereunder, the contractor agrees to abide by the confidentiality provisions set out below:

CONFIDENTIALITY OF THE BOARD’S INFORMATION

In the event that you, the vendor, receiving this purchase order in the course of performing this contract, comes into possession of personal information as defined in the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M-56 and/or in the Personal Information Protection and Electronic Documents Act, S.C. 2000, c.5, or business information, being data, business practices or other confidential information belonging to the Board, it agrees as follows:

a) it will not for its own use and/or benefit collect or use such personal information or business information;

b) it will not disclose such personal information or business information to any other person or entity, except as is necessary to supply the goods and/or services hereunder; and

c) it will indemnify and save harmless the Board, its directors, trustees, members, officers, employees, agents, successors and assigns from and against any and all claims, demands, liabilities, losses, costs, damages, actions and cause of action occasioned by its failure to comply with the terms hereof.

INSTRUCTIONS TO VENDOR

1. Ship all orders prepaid.

2. Quote the purchase order number on all invoices, packing slips, shipping labels and correspondence.

3. Any change in the noted price(s), shall be approved by the purchaser prior to shipment.

4. Enclose itemized packing slip with each delivery.

5. The Board will not be responsible for articles furnished without an official purchase order.

6. The purchaser reserves the right to cancel this order, or any unfilled portion, if deliveries are not made as specified.

Accounts Receivable & Accounts Payable

To ensure your invoices are processed for payment on a timely basis, please e-mail invoices to the address provided below:

Hamilton-Wentworth Catholic District School Board
90 Mulberry Street
P.O. Box 2012
Hamilton, ON
L8N 3R9

Or send via email to:
accounts@hwcdsb.ca

Electronic Funds Transfer

The Hamilton-Wentworth Catholic District School Board is moving to eliminate cheque payments to improve efficiency. Therefore we will deposit payments directly into your bank account. Once your payment has been released, you will receive an email remittance of the payment details from the Hamilton-Wentworth Catholic District School Board every time a payment is made.

Electronic fund transfer payments are faster, eliminate lost cheques and reduce the risk of fraud. Your information is solely for the use of paying your invoices.

Submit an Application for EFT

Please complete the Electronic Funds Transfer Bank Authorization form and submit it along with a void cheque or bank letter indicating your company name and banking information using one of the following two options:

By Mail:
Hamilton-Wentworth Catholic District School Board
Attention: Alwyn D’Souza
90 Mulberry Street
P.O. Box 2012
Hamilton, Ontario
L8N 3R9

Email: dsouzaa@hwcdsb.ca

BIDDING

Bidding Service: Tenders, Quotations and Proposals

Commencing January, 2011, the Hamilton Wentworth Catholic District School Board (HWCDSB) procurement request documents, Tenders, Quotations, Proposals, (with the exception of some projects) will be advertised and available for electronic download from the Boards Biddingo.com bid portal at http://www.biddingo.com/hwcdsb

RESEARCH

Research Proposals

Guidelines for the Review, Approval and Implementation of Internal and External Research Proposals