Vendors, Bidding & Research

COVID-19 Self-Screening Assessment Tool - Contractors & Visitors

All contractors/visitors wishing to come on site must complete this assessment tool. It is recommended that you complete this tool one hour before coming to a HWCDSB site.

At any point that the screening results indicate you cannot visit a HWCDSB site, please inform your HWCDSB contact or project manager.

Click Here to access the COVID-19 Self-Screening Assessment Tool


COVID-19 Updates for contractors and other external entities

Please read the following attachments.

Contractors-Letter for COVID19-Updated April 30-20

Memo - Notice to Contractors-Visitors - Mandatory Vaccination Requirements and Daily Screening


Vendors Account Information

The Vendor is fully responsible for keeping their Vendor account information up to date with the Purchasing and Accounts Payable departments.

All reasonable efforts to inform Vendors of relevant bid opportunities shall be made, but the Hamilton-Wentworth Catholic District School Board shall not be liable for any failure to do so.



Purchase Orders

By accepting the purchase order and agreeing to provide the goods and/or services hereunder, the contractor agrees to abide by the confidentiality provisions set out below:


In the event that you, the vendor, receiving this purchase order in the course of performing this contract, comes into possession of personal information as defined in the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M-56 and/or in the Personal Information Protection and Electronic Documents Act, S.C. 2000, c.5, or business information, being data, business practices or other confidential information belonging to the Board, it agrees as follows:

a) it will not for its own use and/or benefit collect or use such personal information or business information;

b) it will not disclose such personal information or business information to any other person or entity, except as is necessary to supply the goods and/or services hereunder; and

c) it will indemnify and save harmless the Board, its directors, trustees, members, officers, employees, agents, successors and assigns from and against any and all claims, demands, liabilities, losses, costs, damages, actions and cause of action occasioned by its failure to comply with the terms hereof.


  1. Ship all orders prepaid.
  2. Quote the purchase order number on all invoices, packing slips, shipping labels and correspondence.
  3. Any change in the noted price(s), shall be approved by the purchaser prior to shipment.
  4. Enclose itemized packing slip with each delivery.
  5. The Board will not be responsible for articles furnished without an official purchase order.
  6. The purchaser reserves the right to cancel this order, or any unfilled portion, if deliveries are not made as specified.


Accounts Receivable & Accounts Payable

To ensure your invoices are processed for payment on a timely basis, please e-mail invoices to the address provided below:

Hamilton-Wentworth Catholic District School Board
90 Mulberry Street
P.O. Box 2012
Hamilton, ON
L8N 3R9

Or send via email to:
[email protected]


Electronic Funds Transfer

The Hamilton-Wentworth Catholic District School Board is moving to eliminate cheque payments to improve efficiency. Therefore we will deposit payments directly into your bank account. Once your payment has been released, you will receive an email remittance of the payment details from the Hamilton-Wentworth Catholic District School Board every time a payment is made.

Electronic fund transfer payments are faster, eliminate lost cheques and reduce the risk of fraud. Your information is solely for the use of paying your invoices.


Submit an Application for EFT

Please complete the Electronic Funds Transfer Bank Authorization form and submit it along with a void cheque or bank letter indicating your company name and banking information using one of the following two options:

By Mail:
Hamilton-Wentworth Catholic District School Board
Attention: Alwyn D’Souza
90 Mulberry Street
P.O. Box 2012
Hamilton, Ontario
L8N 3R9

Email: [email protected]




Bidding Service: Tenders, Quotations and Proposals

Dear Suppliers,

We are pleased to advise you that on December 19, 2019 the Board of Trustees approved transition to an efficient e-Procurement solution. On March 2, 2020, The Hamilton-Wentworth Catholic District School Board (HWCDSB) will be joining many other School Boards and surrounding municipalities in the move to a digital procurement management platform through bids&tendersTM . Suppliers will be able to view, download and submit bids entirely online in one quick, easy and convenient location.

The Board will be making the move in two phases:

- March 2, 2020 – Bid Advertising & Contract Management
- Fall 2020 – Online Bid Submission

Suppliers interested in bidding for any HWCDSB opportunity need to set up an account with There is an annual subscription fee of $175 for unlimited access to opportunities with the HWCDSB, and all other public agencies using bids&tendersTM for bid advertising (e.g., City of Hamilton, City of Burlington, and many others). For those who prefer to participate in selective opportunities, there is a one-time fee option of $52 per bid.

The supplier is fully responsible for keeping their registration information up to date. The Board will not be responsible for any potential vendor, past or present, not being aware of any or all business opportunities.

To register please click Register as a Supplier ( ... )
or visit

If you encounter technical issues, please contact [email protected]

Bid Submissions

All suppliers must be registered with bids&tendersTM to submit a bid or proposal either in paper format or electronically.

Suppliers will continue to be responsible for submitting bids and proposals in hard copy format by the specified closing date and time to the Office of the Finance Tender Department, 90 Mulberry Street, Hamilton, Ontario L8R 2C8 until Fall 2020.

As of Fall 2020, all suppliers will be responsible to submit bids and proposals online only.

If you have further questions or need additional information please contact the purchasing department at 905-525-2930.

Lily Paletta, Manager of Procurement



Research Proposals

Guidelines for the Review, Approval and Implementation of Internal and External Research Proposals

2022 Guidelines for Review Approval and Implementation of Internal and External Research Proposals