Community Use of Schools

Welcome

Community Use of Schools is a Ministry of Education initiative which supports access to school spaces outside of school hours for local not for profits as well as businesses or organizations.

GET STARTED HERE - Community Access Login (Online Booking)
https://hwcdsb.ebasefm.com/communityuse/

FREQUENTLY ASKED QUESTIONS
GYM AVAIL - JAN 31 2023 XL

Announcements

NEW RATE SCHEDULE FOR THE 2023-24 SCHOLASTIC YEAR POSTED AS PDF UNDER RENTAL FEE SECTION***

NOTIFICATIONS

Every Organization renting from the HWCDSB must have one representative/delegate attend one In-Service session every year.

1) MANDATORY IN-SERVICE SESSIONS FOR SCHOLASTIC YEAR 2023/24

SESSION # 1 - Tuesday August 22nd - 7-9pm - St Thomas More lecture Hall - use main entrance
SESSION # 2 - Thursday August 24th - 7-9pm - St Thomas More lecture Hall - use main entrance - CANCELLED - MOVED TO THURS AUG 31ST AT SAME TIME/ SAME LOCATION
SESSION # 3 - Wednesday August 30th- 7-9pm - St Thomas More lecture Hall - use main entrance


NEWLY ANNOUNCED AND ONLY REMAINING SESSION FOR 2023-2024

SESSION # 4 - Wednesday October 4th - 7-9pm - St. Thomas More lecture Hall - use main entrance


* Please RSVP to [email protected] and indicate, in advance, which session you will be attending

Permit Applications for the next scholastic year can be input July 1, 2023

2) CREDIT CARD PAYMENT

We have partnered with Moneris Solutions to process all credit card transactions. The Board is compliant with PCI DSS and the Card Association Compliance Program. All you have to do is register your credit card on eBASE and on the last day of every month your groups outstanding accounting balance will be charged to the credit card. If you have any questions or concerns please feel free to contact Kim Palango 905) 525-2930 ext 1776
To add a credit card to your account for authorization of online method of payment go to the gear icon "options" on your account. Under the Billing tab, press "Add a new card" and input your credit card information. You will need name of cardholder, credit card type, card number and expiry date. We now accept payment by cheque, Mastercard and VISA.

3) INCLEMENT WEATHER

Please see our policy below:

Weekday evening rental bookings are automatically cancelled when schools are closed during the day due to inclement weather.

Weekend bookings, school closures, and subsequent rental cancellations are at the discretion of the Director of Education and are done so before 7am.
Every effort will be made to co-ordinate snow removal and school opening for weekend events, however in severe instances, opening may be delayed or cancelled.
Please check Announcements for updates.

Emergencies - call (905) 522-6680

Rent a Facility

Please visit our Rent a Facility page here.

 

Rental Fees

Please see User Categories and Rates PDF below for rental fees.

Financial Support (Subsidy)

In an effort to create affordable access to community facilities, the Government of Ontario has developed the Community Use of Schools Grant which allows the HWCDSB to provide subsidized rental rates for not-for-profit groups to use school facilities outside of regular school hours. Subsidies are offered on an annual basis and contingent upon ministry funding.

NOT-FOR-PROFIT STATUS APPLICATION FORM
User Categories and Rates 2023-24

 

Rules and Regulations

Please visit our Rules and Regulations page here.

 

Emergency Preparedness

To help our after hours users prepare for emergencies while renting our facilities please refer to the Board's Fire Safety Plan and a guideline / template to create your own Emergency Action Plan

EMERGENCY ACTION PLAN 1
HWCDSB Fire Safety Plan 2022

 

Accident Reporting

Please refer to the QRC to guide your accident and injury reporting. This will be reviewed at our annual in-service every year. Please also use the accident reporting form and review our student injury reporting policy

Board Concussion protocols posted as reference/guideline to developing own as well

Accident Reporting
Concussion Flow chart
Emerg Reporting QRC
HWCDSB CONCUSSION MANAGEMENT PROTOCOL Final August 22 2017

 

Contact Us

If your question relates to a particular permit, please use the 'Discussion' area of the permit to contact us.


To obtain help in determining space and school availability, or if have a general inquiry about our spaces, please call Kim at 905) 525-2930 ext 1776

Kim Palango, Community Use of Schools Outreach Supervisor
(905) 525-2930 ext 1776
[email protected]

Please forward Payment, Insurance Certificates and Hold Harmless forms to:

FINANCE DEPARTMENT - HWCDSB
Attention: Facility Use / CUS
90 Mulberry St
Hamilton, On
L8N 3R9


Payment is to be made by CHEQUE and / or Mastercard or VISA
The HWCDSB is pleased to announce that effective immediately we are accepting credit cards as a source of payment for your permits. We have partnered with Moneris Solutions to process all credit card transactions. The Board is compliant with PCI DSS and the Card Association Compliance Program. All you have to do is register your credit card on eBASE and on the last day of every month your groups outstanding accounting balance will be charged to the credit card.

Cheques made payable to:
The Hamilton Wentworth Catholic District School Board - Facility Rentals

 

Play on Turf!

QR Code to BookRent an HWCDSB Turf Field today.

  • Never get cancelled because of rain!
  • Extend your season – Open from late March to early December!
  • Play until 11pm – Full lighting systems at all turf fields!
  • Washroom and staff person on site for all rentals!

For more information, please visit
http://www.bookyourfield.com/

To view information about the field such as bathrooms, lights, dimensions etc... please go to:
http://www.bookyourfield.com/#team2