Hamilton-Wentworth Catholic District School Board

All permit applicants or Organizations must provide proof of insurance in order to gain an approved permit.  No permits will be granted until coverage is provided and verified.  All User groups are to provide proof of general liability insurance in the form of a valid Certificate of Insurance .

 

Option 1

 

Your own policy must be a comprehensive general liability Certificate of Insurance in a minimum amount of $2million coverage per occurrence ( not an aggregate ), and name the Hamilton Wentworth Catholic District School Board as an additional insured/ certificate holder.

Please provide the following information to your insurance broker for inclusion on your policy:
HWCDSB
90 Mulberry St
Hamilton, On L8N 3R9

Email the Certificate of Insurance (COI) to [email protected]

or upload to files of your account and inform the CUS rental office that you have submitted it. 

Please also update your insurance information in your ebase account. 

If you are providing your own COI, please note:

• In your permit application, please select “use Organization’s insurance”  – This will auto-populate your permit application with the appropriate insurance and save time in processing
• Your Policy coverage must be issued to / match the name of your Organization
• You are responsible for keeping your policy or coverage current
• If your bookings extend beyond the policy expiry date, you are responsible for ensuring that the Board receives a new and updated policy that extends coverage for all bookings on your approved permit

Please see example here Sample Insurance Certificate.pdf

 

Option 2    

Select "will provide later" and purchase a general liability policy directly from OSBIE's online portal or 

IRC ( Instant Risk Coverage )

Please use the link or QRC code in the below document to apply for coverage.  

click here for link to direct you to purchase an insurance policy through OSBIE 

PLEASE MAKE SURE YOU HAVE AN APPROVED PERMIT BEFORE APPLYING FOR THE INSURANCE AS POLICY DETAILS HAVE TO MATCH WITH THE APPROVAL OF USE OF SPACE.  YOUR PERMIT WILL BE PUT ON HOLD UNTIL INSURANCE COVERAGE IS CORRECT AND VERIFIED.  DO NOT USE THE FACILITY IF A PERMIT IS ON HOLD. 

Once you have secured and paid for the appropriate coverage for your event or activity, submit to the HWCDSB CUS office by uploading to the files of the permit it applies to.  The coverage will be verified and any comments regarding discrepancies or needed edits will be input into the discussion of the permit for you to follow up on with OSBIE.  Permits may be put on HOLD until all of the insurance requirements are met.  If your permit has a HOLD on it, do not use the facility until the HOLD is removed and all insurance requirements are satisfied.